365 Kitchen Management (Kafoodle) Setup

365 Kitchen Management (Kafoodle) Setup

Recognizing when 365 Kitchen Management implementation is in scope

As of 7/31/25, FullCount Sales is selling 365 Kitchen Management (formerly known as Kafoodle) as the "Dietary" part of "FullCount Dietary and Nutrition Management".

So if you see a work order or quote that has "FullCount Dietary and Nutrition Management" as a line item on it, know that it means a) 365 Kitchen Management and b) the FullCount Nutrition License feature-set.  If you see a work order or quote that has "FullCount Nutrition Management" as a line item on it, know that it means just the FullCount Nutrition License feature-set but not including 365 Kitchen Management.

Assigning 365 Kitchen Management Implementation Specialist

When the 365 Kitchen Management system is in scope of a new customer implementation or a side implementation, the FullCount Implementation Project manager will want to request a 365 Kitchen Management implementation specialist be assigned to the project team by emailing Stephen Kuhn (stephen.kuhn@365smartshop.com) to request this.  The FullCount Project Manager assigned should consider themselves as the over all responsible person for delivery of the entire project, even the Kitchen Management implementation, even though the Kitchen Management Implementation Specialist will do the bulk of the work for the Kitchen Management part.  No different than the General Contractor building the house has subcontractors to do the plumbing and the framing.

Kitchen Management <> FullCount Integration

When an organization has both Kitchen Management and FullCount subscriptions, we consider them to also have the subscription rights needed for the enablement of the integration between the two.  They don't necessarily have to have the two integrated, but they don't need to subscribe to anything more to have the integration turned on.

To turn on the integration, the following must be done:

1a. The Kitchen Management Implementation Specialist needs to set up an Integration user profile within the Kitchen Management instance.  The type of "user" that this user profile will be is an integration type of user (in other words, not a human user).  The KM Implementation Specialist should communicate the email address, the API key, and the KM Business ID for this integration user to the FullCount Project Manager.

API Key is generated when the instance is created. This number is only viewed once and cannot be found again. It MUST be recorded upon creation.

KM Business ID is found under Home > Businesses > Edit. The ID is visiable only in the URL of that web page.

Here is an example...

Darwin for your reference and integration:

Email:

API key:

      meuvX9nYntdn3qyWsMEltwLfpExIPyDx1QX3RHLh

Business ID:

      123

1b. Set the Community Nutrition Licensed flag to Yes and set the Community Dietary System to Kafoodle.

 

2.  Create a Redmine using the "Implementation" Tracker and the "365 Kitchen Management (fka Kafoodle) integration configuration" Issue Template.  Assign this Redmine to Development.

 

3. Once Development completes the Redmine... verify that the integration is working (create a dummy recipe in KM and see if it creates a new Pending Item in FC for example)

 

Kitchen Management Business/Sites Org Structure and Sub-Modules scoping

Handoff discovery questions below.

 

Outside of FullCount integration, Kafoodle is sold on the basis of:

1. Modules they will have access to.  Kafoodle kitchen automatically includes ingredients, recipes and menus. Add-ons are: labeling, stock and ordering, meal planning and EPMO
2. Business size and sites.  Sites are either multiple physical locations (e.g. Cafe 1, Restaurant 2, etc) or as we started to do for some FullCount Clients: levels of care.  (e.g. standard senior living vs intensive care).  Generally there is a split in recipes available in these situations.


Example:

Business: Erickson Senior Living - Riderwood Village Silver Spring

Site 1: Main Dining Room

Site 2: The Pub at Riderwood

Site 3: Memory Care

Site 4: Intensive Care

Exporting FC Items and importing into KM Recipes

Sometimes, you may want to export FullCount Items to then import into Kitchen Management as Recipes.  Then, once they are in Kitchen Management as Recipes and have been assigned their IDs within Kitchen Management, export these Recipes with their IDs to update the FullCount Items to populate that Dietary System ID for each of the Items.

Here is a sample of a query to get FullCount Items exported...

select i.item_code_id, i.code_description, i.menu_text from t_menu_items mi, t_menus m, t_item_codes i
where
m.community_id = 7500
and
m.description like '%lassic%'
and
m.menu_id = mi.menu_id
and
i.item_code_id = mi.item_code_id
group by i.item_code_id, i.code_description, i.menu_text;

A sample import template for importing Recipes into Kitchen Management can be found in ... J:\FullCount\FC - Implementations\The Hill at Whitemarsh\Nutrition & Dietary Management Implementation.

??? instructions for how to import the KM IDs back into FC Item records... a) Export Recipes from KM using one of the export templates that include a column for the KM Recipe ID and also the column that we put the FC ITEM_CODE_ID into (which is the Reference field in KM).  For how to use that export as the input to update the FC DIETARY_SYSTEM_ITEM_ID see https://projects.fullcount.net/issues/17346 as an example???

in KM, the following export templates will include both the KM IDs and the Reference Field (which represents the FC ITEM_CODE_ID): Full preset (en_US), Full preset + full nutrition (en_US) and Full preset without sub-allergens (en-US).

NOTE: this particular section of this documentation ought to be changed upon the completion of Redmine 17671 (which, as of 10/22/25, is scheduled to complete in Dec 2025 release)

FullCount Nutrition Feature-set Setup

Often times, when the 365 Kitchen Management system is in scope of a new customer implementation or a side implementation, the FullCount Nutrition Feature-set is also in scope.  Please refer to https://kb.fullcount.net/documentation/nutrition-feature-setup for more information regarding this.

 

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